Family day care

What is due

The obligations that carry a date, in the order they fall. Your CCMS submits your session reports and attendance; this is the part it does not tell you.

My service

The few facts the obligations above are worked out from. No child details are ever stored here. This is saved to your Ask ECE account so it survives a new device.

A water hazard makes regulation 116A apply: a monthly inspection, and the person who inspects must not be someone who provides care at, or resides at, that residence. Up to six inspections a year may be done remotely, and never after two remote in a row. Within 7 days the inspector must give the approved provider and the educator a written report (regulation 116B); if a safety issue is found, written notice to the provider within 24 hours.

Western Australia is different. Approved providers cannot engage a new educator at a residence with a pool or spa. A provider may engage an educator transferring from another service in limited circumstances, with ECRU approval. Where an educator already operates with a pool or spa, additional requirements apply: monthly inspections by the approved provider, keeping copies of inspection reports, a safety device installed, and reporting any safety issues to the Education and Care Regulatory Unit. These commenced 1 September 2022, with the safety device requirement following on 1 March 2023. Separately, and this one applies to EVERY WA family day care residence or venue whether or not there is water: an additional communications device in a fixed location suitable for use during emergencies. Royal Life Saving Society WA runs free inspection training for approved providers. This reflects the WA Department of Communities guidance current at the time of writing; WA moved to applied legislation on 1 May 2026 and has noted that page is being updated, so confirm the current position with ECRU at ecru@communities.wa.gov.au.

Tasmania: regulation 345 prohibits a swimming pool at the service premises. A pool on the residential property at or near it is handled as a water hazard instead.

Inspection history

Every water hazard inspection, with whether it was on site or remote. This is the record an authorised officer would ask for.

Educators

Who provides care on your behalf. A sole operator is her own educator, so you are added automatically.

The date is when they last provided care on your behalf. Leave it blank if they are currently working. It is what the three-month clock runs from.

Your branding

Your logo and colour appear on every form and document you download from here.

Your branding is kept on this device, so on a new computer you will need to set it again.

Your copy

Download everything on this page as a single file you can open, print, or hand to an authorised officer. It saves to your device and is not sent anywhere.

Your record is already saved to this device and to your account as you go. This is an extra copy that is yours to keep. It names the educators and the people who carried out inspections, so put it somewhere you would put any other staff record.

Forms

Blank forms to print and fill in by hand. They download to your device. Nothing you type is stored here.

These forms are a starting point, not advice, and downloading one does not make you compliant. You are responsible for making sure your own records are complete, accurate, kept up to date and kept for as long as they need to be. Requirements change and they can differ in your state or territory. Check anything you are unsure about with your family day care service or coordination unit, and with your regulatory authority.